Applicant Interaction
The employer can contact the applicant by email and ask for queries within the applicant tracking module
Applicant Tracking Software that hires faster
Recruitment & Hiring Platform
Centralise every application, move candidates through clear hiring stages, and let AI shortlist the best fit — with a self-hosted ATS you own outright. One-time payment, full source code, free annual hosting.
The basics
What is Applicant Tracking Software (ATS)?
Applicant Tracking Software (ATS) is a recruitment system that helps employers collect, track, manage, and engage candidates across every stage of hiring. eJobsite is a self-hosted, LAMP-stack ATS that pulls applications from job boards, career sites, and internal sources into one database, matches candidates to roles with AI, automates communication, and reports on the whole funnel — shipped with full source code so you can tailor it to your workflow.
Streamlined recruitment
Automate resume collection, screening, and interview scheduling so recruiters focus on people, not admin.
Organised pipeline
Every applicant sits in a clear stage — New, In Process, Approved, Rejected, or Selected — with real-time status.
Data-driven decisions
Built-in reports reveal performance, measure success, and surface bottlenecks in your hiring funnel.
Better candidate experience
Automated status updates, interview notifications, and personalised emails keep applicants informed.
How candidates flow
One pipeline, five clear stages
Every applicant is tracked from application to joining, so nothing slips through the cracks and every recruiter sees the same real-time status.
New
Application received and parsed into the database.
In Process
Screening, rating, and interview rounds under way.
Approved
Shortlisted and advanced by the hiring manager.
Rejected
Closed out with an automated, courteous update.
Selected
Offer made and candidate marked for joining.
Inside the ATS
Everything recruiters need in one place
From resume capture to final selection, each part of the hiring workflow is built in — no bolt-on tools required.
Resume management & AI matching
Collect resumes from every source into one searchable database, then let AI rank applicants against each role.
- Unified resume database from job boards, career sites, and internal sources
- Resume parsing extracts skills, experience, and contact data
- AI resume-to-job matching scores and shortlists best-fit candidates
- Advanced search and filtering by skill, experience, and criteria
Screening, rating & interview rounds
Evaluate candidates consistently and move them through structured rounds online.
- Rate and score applicants against role criteria
- Run initial screening and multiple interview rounds
- Hiring-manager portal for collaborative decisions
- Role-based access for recruiters and managers
Automated candidate communication
Keep every applicant informed without manual follow-up.
- Personalised automated emails on application status
- Interview schedule and reminder notifications
- Final selection and offer communications
- Consistent, on-brand candidate experience
Reports & recruitment analytics
Measure what matters and find where hiring slows down.
- Applicant-stage reports: screening, interviews, selection, joining
- Date-wise applied-applicant reports
- Recruitment performance and conversion metrics
- Exportable data for paperless record-keeping
Capabilities at a glance
Core applicant tracking features
A reference table of what’s included, what each feature does, and who it serves.
| Feature | What it does | Primarily for |
|---|---|---|
| Stage-based pipeline | Tracks every applicant through New, In Process, Approved, Rejected, and Selected. | Recruiters · Hiring managers |
| Resume database | Collects and stores resumes from job boards, career sites, and internal sources in one place. | Recruiters |
| Resume parsing | Extracts structured data from resumes to auto-fill applicant profiles. | Recruiters |
| AI resume matching | Scores and shortlists candidates against job criteria automatically. | Recruiters |
| Screening & rating | Rate applicants, run initial screening, and manage interview rounds online. | Recruiters · Managers |
| Automated communication | Sends status, interview, and selection emails to candidates automatically. | Candidates · Recruiters |
| Reports & analytics | Stage-wise and date-wise reports on applicants and hiring performance. | Hiring managers · Admin |
| Role-based access | Separate permissions for recruiters, hiring managers, and admins. | Admin |
| Multi-job & multi-resume | Manage many open roles and multiple resumes per candidate at once. | Recruiters |
| Full source code | Self-hosted on PHP/MySQL/Linux with complete, customisable source. | Developers · Admin |
How it compares
Self-hosted vs. SaaS applicant tracking software
Most ATS platforms bill monthly per recruiter. eJobsite is a one-time purchase you host and own — here’s the difference.
| Consideration | eJobsite ATS (self-hosted) | Typical SaaS ATS |
|---|---|---|
| Pricing model | One-time payment from $600 | Per-user, per-month, recurring |
| Source code access | Full source code included | Closed / proprietary |
| Data ownership | Your server, your data | Vendor-hosted, vendor-controlled |
| AI resume matching | Included | Often a higher tier or add-on |
| Automated communication | Included | Varies by plan |
| Customisation | Unlimited — edit any module | Limited to vendor settings |
| User limits | Unlimited recruiters | Priced per seat |
| Long-term cost | Fixed — pays for itself | Grows with team and time |
Who it’s for
Built for teams that hire at volume
Recruitment agencies
Manage many clients and roles with separate pipelines and role-based access.
Staffing firms
Move high volumes of candidates through screening and placement quickly.
Corporate HR teams
Standardise hiring across departments with shared reports and stages.
Startups & enterprises
Scale from a handful of roles to thousands of applicants without changing tools.
Getting started
Up and running in four steps
See the demo
Explore the recruiter, manager, and admin experience live.
Tell us your workflow
Share your hiring stages and any custom requirements.
We install it
We set up the ATS on your server with your branding.
Start hiring
Import applicants, track stages, and shortlist with AI.
Answers
Frequently asked questions
What is Applicant Tracking Software (ATS)?
How much does applicant tracking software cost?
Who should use applicant tracking software?
How does an ATS simplify the recruitment process?
Does the ATS support AI resume matching?
Can recruiters screen and rate candidates inside the ATS?
What reports and analytics does the ATS provide?
Is the software customizable and self-hosted?
Keep reading
Resources & guides
Related products and guides for building a complete hiring system.
Every purchase includes
What you get on day one
A complete, installed ATS — not a trial. Setup, support, and hosting are part of the one-time price.
- Free setup and installation
- 12 months technical support
- Free annual hosting
- Full source code (PHP 8.4 · MySQL 8.0 · Linux)
- Resume parsing & applicant scoring
- Automated email notifications
- Role-based recruiter access
- Unlimited jobs, applicants & recruiters
Ready to streamline your hiring?
See the full recruiter, hiring-manager, and admin experience in the live demo, or tell us your workflow and we’ll set everything up for you.
List of Applicants
List of Applicants
Employer can view the applicants by Name, email id, job title and inserted date in the applicant tracking module.
They can click on the selected applicant and view the resume, edit selection round, view selection round, select candidate, contact candidate, rate applicant, delete applicant etc
List of Applications
List of Applications
Employer can view the applicants by Name, email id, job title and inserted date in the applicant tracking module
Search Applicant
View Demo
- Employer Login
- Employer Registration
- Employer Control Panel
- List of Jobs
- Post Job
- Search Resumes
- Search Resume Result
- View Resume
- Rate Card
- Expired Jobs
- Active Jobs
- Company Description
- Contact List
- Edit Profile
- Import Multiple Jobs
- Join Forum
- List of Orders
- Manage Users
- My Saved Resume
- Order Page
- Registration Success
- Response from Admin
- Search Applicant
Applicant Tracking Software Features
Search Applicant
Employer can search the applicants by first name, last name, email id and applicat id in the applicant tracking module
Benefits of Applicant Tracking Software
From easy to use online application forms to easy to search resume database, applicant tracking Software can handle your entire candidate tracking. Many big companies with complex recruitment requirements have implemented Applicant Tracking Software to streamline the entire recruitment cycle.
Ejobsitesoftware.com – applicant tracking Software has multiple modules, customized to meet your needs, and offer many benefits to the users.
Advantages of using applicant tracking Software for recruiters:
Minimize time-to-hire
With significant amount of time saving with the real-time features, the time to hire can reduce drastically. The requirements are posted in real-time; job applications and resumes are processed and added to the database as soon as they are submitted; candidates are matched immediately and automated emails are sent to short-listed candidate. All this happens in real-time and is much faster than the manual process. Without the application, recruiters spent days in screening and sourcing the resumes only.
Reduce hiring costs
Each stage of recruitment cycle comes with a cost. There are costs involved in advertising the job opening, managing the job website, doing email campaign to send emails to the selected candidates, managing a big team of in-house recruiters, and administration of all the recruitment tasks. This application cuts down all these costs as it automates the entire process.
Corporate professionalism
With increased efficiency and quality of the hiring process, the impact on the candidates is much better. You can project a better image of your company and show that you value proficiency.
Hiring better candidates
Since the applicant tracking Software matches even minute details in the requirements and applicants’ details; it picks and hot lists only those candidates who meet the requirements most suitably. This ensures that you get only the best-fit employees and increases the chances of employee retention.
Frees up time for HR recruiters
The application takes away all the time-consuming tasks that recruiters have to perform in an organization, thereby enabling them to concentrate on other critical strategic initiatives. They can spend more time in planning interviews, conducting offline recruitment events, and more.
Easier access to applicant details
The Software captures all the candidate details and maintains historical records too so that you can check the background, referrals, requests and resumes whenever you want. It also eliminates information duplication.
Advantages of using applicant tracking Software for job seekers:
Job seekers can also benefit through this application in many ways. The application makes it easier for them to apply for any job.
- Once they upload their resumes, they can apply with a single click.
- They can also have different versions of their CVs and covering letters.
- They can track job openings that suit their experience and qualifications and find jobs with multiple search criteria.
- They will immediately get an acknowledgement email after they submit.
- Job seekers can also forward job openings to their friends and colleagues.
There are many other features in this application that are useful for job seekers.
Reduce Time-to-hire And Recruitment costs with ejobsitesoftware.com – Applicant Tracking Software
How an applicant tracking system works, step by step
Workflow guide · ATS
An applicant tracking system (ATS) automates the online application and resume-tracking process — making it simple to review resumes, respond to candidates, move them through selection rounds, and pick the best person for the job. This guide walks through the entire workflow inside the eJobsite ATS, screen by screen.
At its core, an ATS replaces the spreadsheet-and-inbox chaos of hiring with one organised pipeline. Every applicant gets an auto-generated Applicant ID the moment they apply, then moves through clearly defined rounds and statuses until they’re hired or passed over — with the whole history kept in one place.
The magic of an ATS isn’t any single feature. It’s that nothing — and no one — falls through the cracks.
What this guide covers
Capabilities
What employers can do with the ATS
Everything needed to run hiring end to end, from one control panel.
The pipeline
Six selection rounds, fully tracked
Move each candidate through as many rounds as the role needs — every step is recorded.
Screening
Telephone
Interview
Skill check
Background check
Reference check
Status at a glance
Five applicant statuses
Each candidate’s state is always clear. The system records the round, the previous status, the current status, and the date it changed.
The walkthrough
The applicant tracking workflow
From the moment a candidate applies to the moment they join — every screen in order.
Open the employer control panel
Log into the employer control panel and click Active Jobs to see your live postings and the applicants attached to each.
View applications
Click View Applications on a job to open the List of Applicants — showing applicant ID, candidate name, applied date, round/status, rating, and actions. Every job seeker is assigned an auto-generated Applicant ID when they apply.
Review the resume
Open View Resume to see the full candidate profile, then add private comments (visible only to the employer) and rate the applicant to inform the next round.
Move through selection rounds
Edit the selection round based on your interaction with the candidate, then click Change Status and update — New, Process, Completed (Waiting), Completed (Rejected), or Completed (Select).
Track selection history & contact candidates
View the full Selection History of every interaction, and use the contact form to reach a candidate for clarification or feedback at any stage.
Select the candidate & send an offer
When someone’s right, mark them Selected. View the list of selected applicants, send an offer letter, and export an Excel report — then update whether each candidate has joined or declined.
Built-in prioritisation
Resume Match Detail
Inside tracking, the ATS checks each applicant against the job and ranks them — so you know who to look at first.
Resume Match Detail measures applicant-versus-job compatibility, ranking each candidate using job criteria such as location, industry, experience, and job type. It turns a stack of applications into an ordered shortlist.
See the whole funnel
Reports & dashboards
The ATS turns all that activity into reports that give employers a live dashboard of applicant status.
| Report | What it shows |
|---|---|
| Applicant pipeline | A dashboard of every applicant’s stage across the whole hiring funnel. |
| Round-wise reports | Counts and status per round: screening, telephone, interview, skill, background, reference. |
| Applicant round/status | New, In Process, Rejected, and Approved status per applicant. |
| Date-wise applied applicants | Applications grouped by the date they were received. |
| Outcome reports | Selected, Joined, and Declined candidates. |
Answers
Frequently asked questions
What is an applicant tracking system (ATS)?
What can an employer do with the ATS?
What selection rounds does the ATS support?
What applicant statuses are available?
How does the ATS show resume match?
Can I send offer letters from the ATS?
What reports does the ATS generate?
Is the ATS included with the job board software?
Keep exploring
Resources & related pages
See the ATS workflow in action
Walk through the employer control panel, selection rounds, resume match, and reports in the live demo — or talk to us about putting the ATS to work for your hiring.
Applicant Tracking
Applicant Tracking software collects and store resumes of applicants in a database for hiring professionals to access
It automates the hiring process and makes the recruitment process faster by eliminating need for manual records, data entry and paper work
Applicant Tracking software from ejobsitesoftware.com integrates with the Job board and is easy to use
View Online Demo:
https://www.ejobsitesoftware.com/jobboard_demo/recruiter_login.php
Login – Active Jobs – View Applications (Right)
Download ATS Help File
Applicant tracking system automates the online job application and resume tracking process, including collecting, reviewing and responding to resumes. It consists of several modules like gathering job requirements, auto-posting to website, qualifying job applicants, processing resumes, short listing & matching candidates, hiring and more.
There are many sub-features available under each of the major modules. Through these modules the entire recruitment process gets streamlined and the recruiter reduces time-to-hire significantly. Since, most of the cumbersome tasks are taken care of by the ATS, recruiters can get the time they need to concentrate on organizing other offline recruitment activities, conducting interviews and hiring employees.
The ATS captures all the candidate details and maintains historical records too so that you can check the background, referrals, requests and resumes whenever you want. It also eliminates information duplication and provides a complete recruitment dashboard for analysis to HR staff.
Recruitment Analysis – Reports generated
- Number of open positions
- Number of applicants
- Number of candidates short-listed
- Number of candidate’s interviewed
- Number of offers made
- Number of offers accepted
- Number of employees joined
- User wise report
The Benefits of using an ATS are that they track the recruitment process right from requirement posting through to offer acceptance and hiring. This eases the workload of HR recruiters and consultants as most cumbersome and time-consuming tasks are automated. From easy-to-use online application forms to easy-to-search resume databases, applicant-tracking system can handle your entire candidate tracking. Many companies with huge recruitment requirements have implemented this system to streamline the recruitment cycle.
Our ATS has multiple modules, customized to meet your needs, and offer several benefits to job seekers, employers & H.R staff.
Contact us for more information or a quote. Find out how affordable our solutions can be!
Applicant Tracking System Features
The recruitment lifecycle
Nine stages, fully automated
Every ATS feature is a step in one continuous, online hiring pipeline.
Stages 01–02
Requirement gathering & online job posting
- HR or recruiters register and create a profile in the system
- Post jobs through a simple form — automated and online
- The job auto-publishes to your website
- Location, category, salary & company info shown to candidates
Stage 03
One-click job application
- Candidates apply with a single click for a selected opening
- Applicants post a resume and apply online
- Every application is captured against the right job
Stages 04–05
Resume processing & screening
- The system formats and stores resumes in the database
- Instant view of resume, application history & referrals
- Advanced search auto-matches resumes to the job
- Candidates listed by qualification, experience, location & skills
Stage 06
Selection rounds & status
- Move applicants through screening, telephone, interview, skill, background & reference rounds
- Set status: New, In-Process, Rejected, Approved
- Update the round and status from a simple dropdown
Stages 07–08
Continuous tracking & automated correspondence
- Track candidates across the full recruitment lifecycle
- From pre-screening to offer, acceptance, and joining
- Auto-email shortlisted candidates
- Manage offer letters & interview call-letter formats
Stage 09
Recruitment reports
- Consolidated bar chart of every selection round
- Date-wise status: New, In-Process, Rejected, Approved
- Hiring managers monitor each stage online
- Assess and compare progress across the pipeline
The pipeline, defined
Rounds & statuses
Six rounds, four statuses — the building blocks of every candidate’s journey.
Screening
Telephone
Interview
Skill check
Background
Reference
At a glance
ATS features summarised
The full applicant tracking feature set in one view.
| Stage | What it does |
|---|---|
| Requirement gathering | Recruiters register and post jobs through a simple online form. |
| Online job posting | Jobs auto-publish to the site with full details for candidates. |
| Job application | One-click apply; candidates post a resume and apply online. |
| Resume processing | Formats and stores resumes; shows history and referrals instantly. |
| Screening & extraction | Auto-matches resumes to the job by qualification, experience, location, skills. |
| Rounds & status | Six selection rounds with New/In-Process/Rejected/Approved statuses. |
| Continuous tracking | Follows each candidate from pre-screening to joining. |
| Automated correspondence | Emails shortlisted candidates; manages offer & interview letters. |
| Reports | Bar chart and date-wise status across every round. |
Answers
Frequently asked questions
What is the applicant tracking system in eJobsite?
How does resume screening and extraction work?
What selection rounds and statuses are supported?
Does the ATS track candidates through the whole process?
Can it send offer and interview letters automatically?
What reports does the ATS provide?
Is the hiring process fully online?
Is the ATS included with the job board software?
Keep exploring
Resources & related pages
Automate your hiring end to end
Post jobs, screen resumes, run selection rounds, and track candidates to joining — all online. See the ATS in the live demo, or talk to us about the platform.