Applicant Tracking System

Applicant Tracking System automates the online job application and resume tracking process
It simplifies reviewing, responding to resumes and selecting the best applicant for the job

Applicant Tracking System  

Using Applicant Tracking System, Employer can:

  • Track the applicant
  • Automate the selection process
  • Inform the Job Seeker about his Status
  • Generate Report about Applicants
  • Know the selection status of the particular Job Seeker
  • Check the applicant profile
  • Compare two Resumes
  • Check Resume Match vs Job
  • Rate the Job Seeker selection rounds
  • Do the Screening, Interview and Final selection
 
 
 

The entire Applicant Tracking Process is as follows:

Applicant Tracking System

Employer Control Panel
Login Employer control panel
Click the active jobs link in the employer control panel
 
Applicant Tracking System

List of Active Jobs
Check the menu buttons appearing in the right of the page
Click – View applications menu button, new page will open – List of applicants
 
Applicant Tracking System

View Applications
Complete details of applicant are displayed:

– Applicant id
– Candidate name
– Applied
– Round/Status
– Rating
– Action

In applicant tracking process, Jobseeker is given an auto-generated Applicant ID when they apply for Job
Jobseekers are displayed as an applicant on the respective Employer Control panel under the List of Jobs section
Employer can manage the applicant tracking system with Applicant ID
On this page Applicant Id is the auto generated ID and Round/Status are for the Status of Jobseeker Rounds taken for the selections process
By default one circle is appearing on this page, which means that jobseeker is on the initial state and he hasn’t gone through any selection process
There is one more circle image ( view-application-icon ) is appearing in the Round/Status section which shows that the applicant is new
Now select the particular applicant by selecting the action image of the particular applicant
 
Applicant Tracking System

View Resume
Check the particular applicant profile by clicking – View Resume
 
Applicant Tracking System

Applicant Tracking System

Edit Selection Round
As per the applicant interaction with employer choose and edit:

– Screening Round
– Telephone Round
– Interview Round
– Skill check Round
– Background check Round
– Reference check Round

Select the applicant on clicking action button of the particular applicant Click on change status button Page appears as Applicant Status and update

Applicant Status:

– Click Change Status button
– Page appears as Applicant Status
– Choose the Set Status and click the update button
– There are five options in the drop down list , Named as

New

– Process
– Completed (Waiting)
– Completed (Rejected)
– Completed (Select)

After selecting process and clicking on update button, Page appears as Applicant Status which shows that:

– Round is Screening
– Pre-status is new
– Current Status is process
– Inserted is the date on which the record is inserted

 
Applicant Tracking System

View Selection History
View the past interaction with applicant as per interaction
 
Applicant Tracking System

Select Candidate
If the employer finds the Candidate suitable, click and select applicant
Change the applicant status as selected directly by clicking the green button ( ) in which bulb is appearing
 
Applicant Tracking System

Contact Candidate
In case of any clarification or feed back submit the contact form
 
Applicant Tracking System

Add Comment
Add comments in resume, which will be visible only to employer
 
Applicant Tracking System

Rate Applicant

– Rate the applicant by clicking the rate button
– Applicant Rating page appears
– Now rate the applicant for further selection process
– After choosing the Rate point from the drop down list, Click the rate button

 
Applicant Tracking System

Delete Applicant
Delete the applicant from – List of Applicants, if he is unsuitable for the job
 
Applicant Tracking System

Resume Match Detail
Check the Applicant Vs Job compatibility
It ranks the applicant using – Location, Industry, Experience, Job Type as Job criteria
Applicant Tracking System

View Current Status
View and Change the status of the status of the applicant
View Applicant details by:

– All Applicants
– Screening Round
– Telephone Round
– Interview Round
– Skill check Round
– Background check Round
– Reference check Round

Based on interaction with applicant – edit selection round, rate candidate, contact, add comment, delete or Select Candidate
Applicant Tracking System

Search Applicants
Search Applicants by First Name, Last Name, email address, Selection Round or Applicant ID
Applicant Tracking System

List of Selected applicants
View list of selected cadidates

Also send offer letter and create an Excel Report
Applicant Tracking System

Send Offer Letter
Send offer letter to selected candidates
Applicant Tracking System

Candidate Status
Update whether Candidate has joined or declined the job
Applicant Tracking System

Reports
The Applicant Tracking Software generates various Reports that can give a dashboard of applicant status to employers
like – Applicant pipeline, Screening Round, Telephone Round, Interview Round, Skill check Round, Background check Round, Reference check Round, Selected, Joined, Declined etc
It also gives Round wise reports like New, In Process, Rejected, Approved and Applicant Round/Status Report, Date wise Applied Applicants
Applicant Tracking System

Round Wise Reports
Applicant Tracking System

Applicant Round/Status Reports
Applicant Tracking System

Date Wise Applied Applicants
 
 
 
Icon meaning:
Applicant Tracking System For new state
Applicant Tracking System Processing State
Applicant Tracking System Completed Status
Applicant Tracking System Final Status completed
Applicant Tracking System Applicant Selected
Applicant Tracking System Applicant Status Reset
Applicant Tracking System Status under process
Applicant Tracking System Status completed but waiting
Applicant Tracking System Status completed (selected)
Applicant Tracking System Status completed but rejected