For agencies · Since 2001
Best recruitment software for agencies
For an agency, speed is revenue – you’re paid when your candidate gets placed. This is web-based recruitment software built for agencies, headhunters, search firms and placement firms: it automates the whole talent acquisition process, keeps every candidate searchable in one database, and runs on your own server for a one-time fee with no per-user charges.
Who this is for – and why agencies need it
Agencies, headhunters, search firms, and placement agencies are all terms for the same business: placing people into companies for a fee. That model puts a premium on speed and match quality, because the fee only arrives when your candidate is selected.
The internet has fundamentally changed how candidates look for jobs and how companies hire. The whole process – from initial contact through interview to final selection – now happens online, so agencies have to deliver their services online too and add value to the online hiring process. Hiring talented staff remains time-consuming and complex, which is exactly why a web-based application that automates finding, attracting, and hiring the right people, from anywhere in the world, has become essential kit for an agency.
How agency recruitment works
From requisition to placement fee
The agency model in four stages – and where software makes the difference.
Requisition
A client firm sends the agency a job requisition setting out the role and the skills required.
Search
The agency searches for matching applicants – through job board subscriptions, email folders, calls, and its own candidate database.
Shortlist
Candidates who match the requirements are screened, shortlisted, and put forward to the client.
Placement fee
When a referred candidate is selected by the company, the agency is paid its fee – so speed and match quality drive revenue.
Problem & solution
Agency challenges, solved
The friction points that slow an agency down, and what the software does about each.
| The challenge | How the software solves it |
|---|---|
| Candidates scattered across job boards, inboxes and call lists | One searchable database of jobseekers by category, location and experience |
| Manual, time-consuming sourcing and screening | The built-in applicant tracking system automates the entire hiring process |
| No visibility across roles and clients | Consolidated reporting and analysis of the full recruiting lifecycle |
| Slow time-to-hire costs you placements | Passive candidates proactively built into the talent pool to cut time-to-hire |
| Inconsistent candidate experience harms your brand | A positive, professional candidate experience that strengthens your image |
| Per-user SaaS fees that grow with your team | One-time fee per server or company for any number of staff, resumes or jobseekers |
| Client data held on someone else’s platform | Hosted on your own Linux server or company webhost, with your data secure |
Benefits
What implementation delivers
The concrete gains agencies see from running recruitment on one platform.
Automate the entire hiring process
Built-in applicant tracking software runs the process end to end, so your recruiters spend time on people, not admin.
Store and search your candidate database
Keep every jobseeker on file and search by job category, location, experience, and more to find matches fast.
Consolidated reporting and analysis
Report across the full recruiting lifecycle so you can see performance at a glance and improve decisions.
Attract better-qualified applicants
Acquire and deploy stronger candidates, improving the quality of every shortlist you send to a client.
Build diversity and compliance in
Integrate diversity goals and compliance requirements directly into your hiring process.
Lift HR and recruiter productivity
Improve productivity right across the recruitment team by removing repetitive manual work.
Strengthen your agency’s image
A positive candidate experience reflects on your brand – and keeps good people coming back to you.
Cut time-to-hire
Proactively integrate passive candidates into your talent pool so you can move the moment a requisition lands.
Track, control and reduce costs
Monitor every hiring stage to control and reduce the overall cost of placement.
Host it where you want
Run the entire application on your local server or your online company webhost – your infrastructure, your choice.
Improve continuously
Build a process you can refine over time, rather than starting from scratch on every search.
The licence model
One fee. No monthly payments.
Most agency platforms charge per recruiter, per month – so your costs rise as you grow. This one doesn’t.
One-time fee – no monthly payments
After implementation there are no monthly payments. It’s a single one-time fee per server or company for the hosted software.
Unlimited staff, resumes and jobseekers
That one fee covers any number of HR staff, resumes, or jobseekers – so growing your agency never means a bigger bill.
Setup, hosting and training included
The fee includes the setup, hosting, and training support your team needs to get running properly.
Your branding, no extra charge
The interface and homepage can be configured to match your existing company site guidelines at no additional cost.
Live in as little as a day
With approvals on the homepage and resume design given promptly, the whole project can be completed in a day.
Secure on your own server
The software is uploaded to your Linux server, so all your client and candidate data stays secure and under your control.
Track record
Recruitment software since 2001
ejobsitesoftware.com has been delivering professional services for recruitment software since its inception in 2001, with a mission to consistently deliver advanced recruitment solutions at outstanding value. The application draws on years of work with recruitment companies, employers, job seekers, and online job publishers – built by development and management teams to solve one problem: recruiting the right people quickly and at reasonable cost.
Clients include names across HR, financial, retail, recruiting, and placement companies worldwide, who rely on delivery to specification, budget, and deadline – dependable, scalable solutions that keep working as their businesses change and grow.
See our clients →
Answers
Frequently asked questions
What is recruitment software for agencies?
How does the agency recruitment process work?
How does recruitment software help an agency?
How much does recruitment software for agencies cost?
Can the software be branded to match our agency’s website?
How quickly can it be implemented?
Where is the software hosted and is our data secure?
Does it suit small agencies as well as large ones?
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Related products & resources
Built for agencies of every size
Automate talent acquisition, keep every candidate searchable, and grow without per-user fees. Hosted on your server, branded as yours, and live in as little as a day.